The best project management tools were once exclusive for large corporates and companies with tons of budget. So back then, if you’re a small business owner, it takes a lot of effort and time to monitor, assign, and accomplish tasks. Thankfully, they are now widely available for anyone in any country.
But what exactly are management tools and why are they so important? Project management tools are aids to assist you or your team to manage tasks and organize work more effectively. They are designed specifically so you can customize it according to your needs. So whether you’re an individual, a small business owner, a multi-million company or somewhere in between, you can now find a tool that’s perfect for you.
And here’s where we can help you. With the many management software and tools offered today, it can be difficult to choose the right one. Thus, we did the work for you and tracked down the best project management tools today.
To complete this list, we focused on four aspects. These are:
- Collaboration: You need a tool that allows you and your team members to communicate with ease. You should be able to quickly share ideas, resources, opinions, and files to get work done immediately.
- Features: A good management tool should keep up with the latest trends and can develop over time. There should be features that make your process easier and faster.
- Customisability: Since every company, team, and goals are different, you need a project management tool that you can customize according to your needs. You should be able to modify views, themes, layout, milestones, and everything to fit your preference.
- Cost: In terms of cost, we considered which project management tools are worth their price.
After much research, here are the 5 efficient project management tools for 2020 that you should try out.
If you are new to managing projects, have a small team, and in search of an affordable tool, Trello is a great choice. It is easy to understand and it has a simple interface. Thus, anyone can use it. Furthermore, it is flexible and customizable, allowing you to manage ongoing workflows and individual projects.
With Trello, you can include hyperlinks, custom dropdowns, set due dates, add images, attach files, and many more. You can also easily respond and comment on boards you are part of. Furthermore, it has a free version where you can create unlimited individual boards and cards. You can work with anyone as well. However, if you need to attach files that are larger than 10MB and create more than 10 team boards, its paid plan starts at $9.99 per month.
Here’s a pretty solid management tool. With Monday, you can add agents or freelancers to your boards. You can also customize each of your members’ access, making sure that they can only open projects assigned to them. Thus, you can effectively run your business without compromising your security.
In terms of collaborating with team members, Monday features a comment section that you can use to share files, ideas, and project tasks at ease. It also allows you to follow LinkedIn and Twitter threads inside the app to stay updated. Plus, it has a time tracker that you can use to track members’ progress and it allows you to add custom integrations – meaning you can use it with other programs.
Monday offers four plans: Basic, Standard, Pro, and Enterprise. There is no free version and prices start at $39 to $79 per month for five users. The cost goes higher as the number of users increases.
3. Zoho Projects
Similar to Trello, Zoho Projects has most of the standard features you need from a management tool at a fairly affordable price. However, unlike Trello, it can handle somewhat complex project requirements. It features Gantt charts, customized reporting, and workflow management. Furthermore, it works well with other services such as Zoho’s apps, Microsoft, and Google.
It also has a built-in basic time tracking feature which can be useful when working as a team. Also, you can contact members easily within the software as it has a built-in chat feature, saving you time from jumping from one app to another.
Zoho Projects has a free version where you can work with three users and three client users. However, this can be rather limiting as you can only attach files up to 10MB and access two projects. If you need more users, rates can start from $150 per year for 6 users and $44,100 a year for 5,000 users.
If you need a project management tool that isn’t limited but is easy to understand, you should check out Wrike. It features useful dashboards, built-in time tracking tool, complete reporting, and Gantt charts, making it effective in running any small or medium-sized projects.
While its interface can certainly do some upgrading, it is functional and easy to understand. It is available for free and it’s surprisingly generous, offering you a chance to create unlimited projects. Without any cost, you can work with five people, enjoy 2GB of storage, share files, and also use it with other programs such as Dropbox, Google Drive, Box, OneDrive, and MSFT Office 365. But if you prefer to work with more users and integrate it with more programs, you can avail of their paid plans starting at $9.80 per month.
For over a decade, Basecamp has been helping individuals and teams to work more efficiently. Surprisingly, it has remained to be one of the best project management tools today. This is because it hasn’t stopped updating its services and features.
Basecamp can replace some of the paid services you might be using now such as Dropbox or Slack. It takes out the many features of such programs and rolls them into one functioning system. So through this tool, you can chat with your team in realtime, send private messages, store files, schedule due dates, and many more.
Moreover, its interface looks neat and organized. It also has great search tools that help you find what you are looking for quickly. You can customize notifications and set them off when you’re not working. On top of that, it is offered for free. But to enjoy every feature and have unlimited projects and users, you need to upgrade to their Basecamp Business Plan which costs $99 per month.
And that’s a wrap! So what are you waiting for? Start working better and faster with these 5 Efficient Project Management Tools for 2020.